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Executive & HR Assistant (US)

Full-time Newark

In this role, you will provide essential administrative and HR support to the General Manager US and the broader leadership team. You will play a key part in ensuring the smooth operation of both executive and HR processes, maintaining alignment with AOP Health’s global standards and culture. This is a dynamic and hands-on position ideal for a highly organized, proactive professional who thrives in a collaborative, international environment.

What Your Day To Day Will Look Like

  • Provide administrative support to the General Manager US and executive team.

  • Manage calendars, schedule meetings, and coordinate both domestic and international travel.

  • Assist in preparing presentations, reports, and executive communications.

  • Organize meetings, prepare agendas, take minutes, and track follow-up actions.

  • Serve as a communication link between the US affiliate and European headquarters to ensure effective coordination.

  • Support special projects and ad hoc initiatives for senior management.

  • Assist with onboarding and offboarding processes, maintaining accurate HR documentation.

  • Coordinate recruitment activities including interview scheduling and candidate communication.

  • Support HR systems administration (attendance, leave records, and employee data maintenance).

  • Help to ensure compliance with U.S. labor laws and AOP Health internal HR policies.

  • Liaise with vendors for payroll processing and benefits administration.

Your Qualifications and Experience

  • 2+ years of administrative or HR-related experience, ideally within a pharmaceutical, biotech, or international environment.

  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

  • Strong organizational, communication, and multitasking skills with high attention to detail.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.

  • Ability to handle sensitive information with discretion and professionalism.

  • A proactive, flexible, and service-oriented approach with a “can-do” attitude.

  • You are comfortable working in a hybrid setup and are available to be on-site in our Newark, New Jersey office at least three 3 days per week.

Our Offer

  • An opportunity to contribute to the growth of a global healthcare company establishing its U.S. operations.

  • A collaborative, inclusive, and international team culture.

  • Competitive compensation and performance-based bonus scheme.

    Benefits: 401K / Life / STD / LTD, 20 days paid vacation, 100% employee medical coverage, and team events.

  • Career development opportunities within a growing international organization.

If you would like to work as a team player in an international environment and can identify with our values "Agile, Ambitious, Aligned, Accountable and Appreciative", then: Take this CHANCE !

APPLY NOW

Please submit your application exclusively via the application link.

Introduction

Main Benefits

Bonus
Homeoffice
Company car
Employee mobile phone
Flexible working hours
Laptop
Initial and continuing education

Your Contact


Larisa Barkowski
Talent Acquisition Lead

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